Hard Surfaces Policy

Hard Surface Facilities Document No: CPL 285.2
Approval Date: 27 May 2008
Approved By: Council
Review Date: November 2010
Responsible Officer: General Manager – Community Infrastructure & Recreation Expiry Date: N/a
Version No: 01
Authorising Officer: Chief Executive Officer


1. Purpose

This policy aims to assist clubs, enhance the operations of the City’s hard surface facilities and provide clear and equitable guidelines for clubs and the general public. It includes the responsibilities of clubs and Council, maintenance procedures, facility developments and extensions to existing facilities, club and public use of facilities and fees.


2. Scope

This policy applies to all sporting and recreational clubs using the City’s controlled hard surface sporting or recreational facilities including, but not limited to, tennis and netball courts and fire tracks.


3. References

  • Recreation & Cultural Strategy 1995

  • Council Meeting 14 May 1997 – “Establishment of Maintenance Budget and Policy for Tennis and Netball Courts” and Appendix 1-1 Tennis and Netball Court Policy

  • Fees and Charges for Outdoor Sporting Facilities Policy CPL285.9

  • Council Contributions for Recreational and Environmental Projects Policy CPL285.10


4. Definitions

  • Hard surfaces refer to the City’s controlled hard surface sporting or recreational facilities including, but not limited to, tennis and netball courts and fire tracks.


5. Council Policy

The City is responsible for ensuring the provision of safe and presentable facilities and enhancing recreation opportunities for the Geelong community.

The City aims to:

  • Provide in conjunction with the community, an appropriate number and standard of facilities to play tennis and netball and other associated activities on hard surfaces (ie fire tracks).

  • To encourage the sporting and social interaction of members of the community through tennis and netball clubs.

5.1. Facilities

  • Provision of new and additional tennis and netball facilities will considered in accordance with the guidelines outlined in the Council Contributions for Recreational and Environmental Projects Policy CPL285.10.

  • The City will consider funding contributions for:

  • The provision of the base facilities for tennis, netball and fire track activities where it determines such facilities are required;

  • The construction of pavilions, change rooms, toilet facilities etc. where appropriate;

  • The expansion of existing facilities where a high need has been established.

  • Initial construction of courts will include the court surface, posts, goals, linemarking, fencing.

5.2. Use of Facilities

  • The City will request twice yearly (summer and winter) for tennis and netball clubs to apply for court use at specified times.

  • Clubs are permitted to apply for exclusive use of the facilities only for club organised events such as pennant matches, competitions and tournament days and reasonable times for practice and coaching.

  • At all other times, 50% of the courts or a minimum of two courts for tennis and one court for netball must be made available for public use. This includes the provision of tennis nets and goals.

  • The City will fund and at no cost erect signs at each facility highlighting court availability for public use.

5.3. Fees

  • The City will determine and set fees on an annual basis, in accordance with the Fees and Charges for Outdoor Sporting Facilities Policy CPL285.9.

  • Clubs are not permitted to charge fees to the general public without the City’s approval.

5.4. Maintenance

  • The City will undertake the maintenance of the core playing surface, fencing and linemarking.

  • It will be the responsibility of the clubs to provide and maintain tennis nets, goal posts, net posts and umpires chairs to a reasonable standard. The City will provide two (2) tennis nets for public courts provision.

  • Where a club has placed s synthetic surface down (such as synthetic grass) the club shall assume sole maintenance and capital replacement responsibilities.

  • It will be the responsibility of the clubs to remove debris from courts and sweep courts on a regular basis.

  • Where courts are judged by the City to be in need of resurfacing, the City will attempt to fund the resurfacing costs in accordance with its 10-year resurfacing program.

  • Maintenace of pavilion facilities are outlined in the relevant tenancy agreement with the club.


6. Quality Records

Quality Records shall be retained for at least the period shown below.

Record Retention/Disposal Responsibility Retention Period Location
Works Database Community Infrastructure & Recreation Department Updated annually Corporate records
       


7. Attachments

  • Nil


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Print Page last updated: Thursday, 5 January 2017