Grants, Donations and Sponsorships Council Policy

Grants, Contributions, Donations and Sponsorship Document No:   CPL295.1
Approval Date:   25-06-2013 
Approved By:  Council 
Review Date:  25-06-2016
Responsible Officer:  General Managers Version No:   02
Authorising Officer:   Chief Executive Officer 

1. Purpose

The purpose of this policy is to outline Council’s commitment to providing the community with funding for activities and programs that align with Council’s strategic objectives.


2. Scope

  • To provide a broad framework to guide the provision of consistent funding administration and assessment processes across Council.


3. References

  • City Plan

  • Best Practice in Local Government Community Grants Programs (VLGA 2002)

  • Australian Institute of Grants Management (AIGM) Grantmaking Took Kit

  • Code of Conduct Policy

  • Charter of Human Rights and Responsibilities Act 2006

  • Local Government Act 1989 – Sect 79 – Disclosure of conflict of interest.


4. Definitions

  • Contribution – A contribution is a payment made by Council to an organisation that assists in meeting the City of Greater Geelong’s strategic goals and objectives.

  • Grant – A grant is a payment made by Council to an independent organisation or individual for a specific purpose or project that demonstrates community benefit and assists in meeting the City of Greater Geelong’s strategic goals and objectives. Grants are subject to an application process and generally are distributed among a range of individuals, organisations or groups.

  • Disbursement – This is the overall term used to describe grants, contributions, donations and sponsorships. It is the financial description utilised in Council’s budget documentation.

  • Donation – A donation is a voluntary, freely given financial payment that is often charitable in nature that meets the City of Greater Geelong’s strategic goals and objectives. There are generally no formal conditions or reporting measures placed on recipients other than that the funds are expended within the intent that they are given.

  • Non-Financial Contribution – A non-financial contribution is the provision of a Council service, product, or facility, free of charge or at a subsidised rate. A non-financial contribution may be subject to eligibility criteria and shall meet the City of Greater Geelong’s strategic goals and objectives.

  • Sponsorship – Sponsorship is provided in exchange for a negotiated mutual benefit that meets the City of Greater Geelong’s strategic goals and objectives. A sponsorship can be of a financial or non-financial nature.


5. Council Policy

  • Council is committed to investing funds for the development of positive and beneficial projects within the community, in line with Council’s strategic objectives as outlined in City Plan.

  • Council will assess applications and proposals for funding against established criteria and ensure compliance measures are met.

  • Council will make certain that rigorous processes are in place to ensure consistency, fairness, transparency and accountability. Funded projects shall be monitored to ensure the benefit to the community is realised and worthwhile.

  • Each funding program shall identify timelines and mechanisms to provide status reports.

  • All council employees, councillors or committee members must declare any conflict or interest in assessing any application or proposal for funds in accordance with the Conflict of Interest in Local Government Act 1989.


6. Quality Records

Quality Records shall be retained for at least the period shown below.

Record Retention/Disposal Responsibility Retention Period Location
       
       


7. Attachments

  • Best Practice in Local Government Community Grants Program (VLGA 2002)

  • Australian Institute of Grants Management (AIGM) Grantmaking Toolkit.





Print Page last updated: Tuesday, 21 February 2017