Rural and Peri-Urban Advisory Committee Terms of Reference

Rural and Peri-Urban Advisory Committee Document No: CTR
Approval Date: 27 February 2018
Approved By: Council
Review Date: February 2021
Responsible Officer: Chief Executive Officer Version No: 00
Authorising Officer: Chief Executive Officer

1. Summary

The rural nature of the municipality and the region is changing and is characterised by an increase in smaller holdings. The number of large farms is diminishing. Regional peri-urban areas are increasingly characterised by smaller and diverse operations with not only cattle and sheep, but pigs, goats, alpacas, horses, poultry and other agricultural, viticultural, horticultural and agritourism products.

The whole municipal community has expressed the desire that the rural character of the region be maintained. There also needs to be active development of a transition strategy to support the rural and peri-urban communities following the closure of the Geelong Saleyards.

The work of the Rural and Peri-Urban Advisory Committee (the Committee) will strengthen and support the commitment of the City of Greater Geelong (the Council) to the wellbeing and sustainability of its rural and peri-urban constituency.

Advice from the Committee will help to achieve Council’s objective of providing for the best outcomes for the local community having regard to the long term and cumulative effects of decisions. In doing this the Committee will have regard to the need for Council to:

  • promote the social, economic and environmental viability and sustainability of the municipal district;
  • improve the overall quality of life of people in the local community;
  • promote appropriate business and employment opportunities; and
  • ensure that services and facilities provided by Council are accessible and equitable;

Advice from the Committee will also support Council’s role, which includes Council:

  • taking into account the diverse needs of the local community in decision making;
  • advocating the interests of the local community to other communities and governments;
  • acting as a responsible partner in government by taking into account the needs of other communities; and
  • advocating and promoting proposals which are in the best interests of the local community;
  • planning for and providing services and facilities for the local community.

2. Objectives and Functions

The objective of the Committee is to consider and provide advice to Council on matters relevant to rural and peri-urban constituents, including:

  1. Transition strategies for saleyards services such as:
    1. Livestock exchange;
    2. Information exchange;
    3. Hygiene and vehicle wash-down;
  2. Rural and peri-urban agricultural and environmental management practices;
  3. Bio-security strategies;
  4. City Plan strategies; and
  5. Key planning strategies and structure plans;

The functions of the Committee include:

  1. Providing advice to Council on matters relevant to rural and peri-urban constituents referred to the Committee by Council;
  2. Providing advice to Council on ongoing community advocacy and policy development for best rural and peri-urban agricultural and environmental management practices;
  3. Providing advice to Council regarding collaboration with G21 members, major and other local, State and Federal government organisations;
  4. Considering past consultation, reports and decisions as well as current and new strategy documents and externally sourced technical information; and
  5. Undertaking consultation to inform advice as required; and
  6. Develop and implement a workplan to effectively perform its functions outlined in a) to e) herein.

3. Definitions

Municipal district means the municipal district of the Greater Geelong City Council.

4. Terms of references

4.1. Term

This Committee:

  • Commences on the day following the Council resolution to adopt the Committee’s terms of reference; and
  • Ends on the day of a Council resolution to abolish the Committee.

4.2. Membership

4.2.1. Membership & Eligibility

The Committee will comprise a membership that is appropriately experienced and skilled in matters affecting Council’s rural and peri-urban community. Membership will be drawn from Council, Council officers, representatives of relevant statutory authorities and community representatives.

The Chairperson of the Committee will be a Councillor appointed by Council as the Chairperson.

The following persons will be invited to become members of the Committee:

  • Five independent community representatives who are residents or ratepayers of the municipal district representing a balanced and diverse mix of rural and peri-urban interests, including but not limited to such persons who are:
    • Farmers and hobby farmers from the municipality;
    • A member of the Victorian Farmers Federation;
    • A representative of a community environmental network;
    • Residents within the Rural/Peri Urban areas; and
    • Experienced or qualified in biosecurity or agricultural best management practices.
  • Four Council officers representing a balanced and diverse mix of Council functions, including:
    • Land use planning;
    • Economic development;
    • Community wellbeing; and
    • Agricultural and environmental matters.
  • A representative from Agriculture Victoria; and
  • A member representative from each of the following Councils:
    • Golden Plains Shire;
    • Colac Otway Shire; and
    • Surf Coast Shire.

(Eligible Members).

4.2.2. Chairperson Council, by resolution, will appoint a Councillor to be the chairperson of the Committee. The chairperson will be appointed for a term of two years.

4.2.3. Nomination of Eligible Members Council’s Chief Executive Officer shall nominate Council officer representatives. Statutory authorities will be invited by the Chief Executive Officer to nominate their own representatives. Independent community representatives will be invited onto the Committee by a process of seeking expressions of interest. Selection will be made in accordance with the Council’s Committee Representation Policy.

4.2.4. Appointment of Eligible Members Council shall appoint a Councillor as chairperson of the Committee. The Chief Executive Officer and the chairperson will jointly assess and decide nominations for independent community representatives. The Chief Executive Officer shall appoint:
  • Council officers;
  • Statutory authority representatives; and
  • Independent community representatives,
to the Committee.

4.2.5. Length of Appointment Eligible Members will be appointed for a period of two years. Eligible Members must remain as such in order to maintain Committee membership. If an Eligible Member no longer meets the criteria to be an Eligible Member during their term, their Committee membership will be revoked and a new Eligible Member appointed in accordance with the selection process for the remainder of the term.

4.3. Neighbouring Councils

The Council acknowledges the importance of collaborating with its neighbouring Councils to understand the rural and peri-urban needs and issues of the region.

4.4. Authority

4.4.1. The Committee is an advisory committee for the purposes of the Local Government Act 1989. It does not have delegated authority, and reports to Council as required.
4.4.2. The Committee may appoint working groups to pursue specific projects and issues on an as needed basis.
4.4.3. The Committee has no financial delegation authority.

4.5. Meeting Procedure

4.5.1. The Committee will meet quarterly, but may meet more regularly as it deems necessary.
4.5.2. A meeting of the Committee will not be called with less than two weeks notice to all members, unless exceptional circumstances exist.
4.5.3. A quorum for a meeting shall be one more than half of the membership of the Committee.
4.5.4. Meeting minutes and agendas will be circulated at least one week prior to the meeting.

4.6. Reporting

The Committee will report to Council following each meeting of the Committee.

4.7. Secretariat

Council’s Chief Executive Officer shall appoint a Council officer to provide secretariat services to the Committee.

4.8. Facilities & Resources

Adequate human and financial resources shall be provided to ensure the effective operation of the Committee.

4.9. Evaluation

The Committee will review its objectives, activities and participation annually.

5. Quality records

Quality Records shall be retained for at least the period shown below.

Record Retention/Disposal Responsibility Retention Period Location
Meeting minutes/Agenda’s Committee PROV EDRMS
Correspondence Committee PROV EDRMS
Submissions Committee PROV EDRMS

Page last updated: Tuesday, 3 December 2019